Communications Coordinator/Administrative Assistant

Full-Time Position | Serving a Vibrant 1300-Member Congregation

Position Overview

The Communications Coordinator functions as the primary point of contact for communication, organization, and hospitality within our Presbyterian church community, which comprises 1,300 members. This role supports the pastoral staff, congregation, and church committees by managing the daily operations of the church office with warmth, professionalism, discretion, and reports to the Church Administrator.

Work Hours

·       Monday–Thursday: 9:00 AM – 5:00 PM

·       Friday: 9:00 AM – 12:00 PM (Noon)

·       Full-Time, 35 hours per week

Key Responsibilities

·       Serve as the church’s first point of contact by greeting visitors and answering phone calls and emails courteously and efficiently.

·       Maintain the church calendar, schedule meetings, and coordinate facility usage for church events and outside groups. Also schedule door openings and closings on the Galaxy System.

·       Prepare, proofread, assemble when necessary, and distribute weekly bulletins including handouts, newsletters, worship materials, and other church communications (both print and electronic) and mail when necessary.

·       Update and manage the church website, social media, and online communication platforms as needed.

·       Work with the post office for bulk mailings.

·       Support the pastoral team and church committees by managing correspondence, non-financial record-keeping, and logistical arrangements.

·       Maintain membership records and databases, including new member assimilation and updates for baptisms, weddings, and funerals.

·       Manage routine office tasks such as filing, photocopying, ordering supplies, and managing mail.

·       Coordinate personnel for funerals, weddings, and other special church events.

·       Ensure the office environment is welcoming, organized, and confidential when required.

·       Work with Stewardship, Nominating, and other groups to get mailings out in a timely manner.

·       Issue Church Calendars, special bulletins when needed.

·       Assist members with REALM user  issues and REALM system issues.

·       Send changes in new members, deaths, removed from role beginning and ending numbers to church administrator.

·       Keep brochures, mailing supplies, and other printed materials updated and in supply.

·       Keep all building use guides up to date.

·       Keep official minutes of Session printed and up to date in the Session Minute Book .

·       Attend weekly staff meetings.

Qualifications

·       High school diploma or equivalent required; associate or bachelor’s degree preferred.

·       2+ years’ experience in an administrative or office setting, preferably in a church or nonprofit environment and working with distinct types of social media.

·       Excellent written and verbal communication skills, with diligence and accuracy.

·       Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Publisher), Canva, and InDesign required. Planning Center, Constant Contact, REALM, and ability to learn any church management software not listed is  necessary.

·       Strong organizational skills with the ability to multitask and prioritize deadlines.

·       Ability to maintain confidentiality, demonstrate discretion, and practice compassion in all interactions.

·       Professing the Christian faith.

·       Familiarity with Presbyterian polity and Westminster Church life is a plus but not required.

·       Friendly, welcoming demeanor and a willingness to work collaboratively in a team-oriented environment.

Physical Requirements

·       Ability to sit, stand, and move about the office as needed.

·       Lift up to twenty pounds occasionally (e.g., moving boxes of supplies or materials).

Compensation & Benefits

Compensation is commensurate with experience and qualifications. Benefits may include paid holidays, vacation and sick leave, and participation in the church’s retirement and health plans for employees only. You may cover your spouse and children under 26 at your expense.

Application Instructions

Interested candidates should submit a cover letter, resume, and contact information for three references to Cathy Hyatt, 309 Fernwood Drive, Spartanburg, SC 29307. Applications will be reviewed on a rolling basis until the position is filled.

Join our ministry team and help us foster a welcoming, organized, and thriving church environment for all!